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Take control of your business processes, build lasting vendor
relationships, and minimize costs with Purchase Order Processing
in Microsoft Dynamics GP.
Expand your business potential with smooth integration that consolidates
purchasing processes and shares data with other Microsoft Dynamics GP
modules, including Sales Order Processing, General Ledger, Project
Accounting and Inventory Management.
Streamline business processes
Take control of your purchase process,
improve accuracy, and increase
employee productivity by automating
routine purchasing tasks. Utilize a
workflow approval process for existing
purchase orders over designated
purchasing limits.
Reduce operational costs
Reduce
repetitive data entry and help
eliminate costly mistakes by moving
your requisition process online with
the Requisition Management for
Business Portal module.
Access mission-critical information
Get instant answers to questions and
maintain complete purchasing audit
control with detailed information and
tracking and management capabilities.
Track and analyze purchase activity
with a comprehensive selection of
reports.
Establish long-term contracts
with vendors
Use blanket purchase
orders to record and track extended
purchases, giving you greater
negotiating power with your vendors
and simplifying contract purchase
processes.
Monitor landed costs more
effectively
Maintain tight tracking
control over costs associated with
inventory items and easily assign or
modify costs on a purchase order as
items are received.
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| Purchase Order Processing Features |
| Blanket Purchase Orders |
Set up extended-term purchasing agreements with blanket purchase
orders that are based on a total currency amount or total product
quantity. |
| Consolidated Purchasing |
Enter purchase orders in a single window, whether the purchasing
transaction is for general procurement or project purchasing.
Flexible item entry allows both general and project items in the
same purchase order. |
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Simplified Processing |
Use a purchase order number to quickly locate and perform actions
directly to a purchase order, such as invoicing. Data from the purchase
order populates key data fields on the receipt, helping you to complete
the purchasing process more efficiently. |
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Multiple Ship To Addresses |
Enter a Ship To address for each line item on a purchase order, reducing
documentation for items shipped to multiple addresses. |
| Bin Lookups |
Quickly locate the best bin for received items with a lookup that
displays bin priority and maximum capacity. |
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Bin Override |
Override the default receipt bin during the receiving process to enable
efficient one-step receiving processes. |
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Mapping |
Map purchase order line numbers to line items automatically to
expedite purchase orders. |
Contract Numbers and
Expiration Dates |
Enter contract numbers and expiration dates on purchase orders. |
| Alerts |
Establish alerts that prevent employees from issuing invalid purchase
orders. |
| Flexible Control of Processes |
Control purchasing processes with cost variance tracking, easy transfer
of information, receiving/invoicing against multiple purchase orders,
comprehensive receipt information, posting, and 1099 reporting. |
Purchase Order Processing
Workflow |
Route purchase orders that exceed designated team-member
purchasing limits to one or more individuals for approval before the
items are processed or shipped. |
| Line-Item Level Visibility |
Manage purchase orders at the line-item level with automated rollup
of similar items, free on-board (FOB) designation, individual line-item
release-to-vendor dates, and multi-site delivery.
Set custom rules for inventory date requirements and receive automatic
warnings when stock to be received falls below minimum acceptable
shelf-life rules. |
| Purchase Order Tracking |
Get instant answers with complete tracking of open or historical
purchase order and receiving documents by order number, item
number, or date. |
| In-Transit Inventory Transfers |
Input a middle site into the inventory transfer process to enable Via
tracking and take inventory out of limbo. Enter a purchasing in-transit
inventory receipt transaction to bring the items into on-hand inventory
at the final destination. Accurate inventory quantities at both the From
site and To site allow more realistic promise dates, improved inventory
management, and more accurate on-hand inventory balances. |
| Audit Control |
Maintain audit control with cancelled item tracking, line-item ordering
and status information, document revision tracking, and customized
landed cost definition. |
| Multicurrency Transactions |
Enter, track, and report multicurrency transactions in the originating
or functional currency—translated using exchange rate tables—with
special functionality for European Union customers. |
| Drop Shipment |
Drop ship orders directly from supplier to customer and bypass the
typical inventory update process. |
| Reports |
Analyze purchase activity with Purchase Order Status, Invoice Cost
Variance, and posting reports. |
Requisition Management for
Business Portal |
Eliminate paper-based requisitions by creating online requisitions, with
automatic approval routing and e-mail notification. |
| Purchase Order Generator |
Automate purchasing through order point or minimum/maximum
settings. Purchase Order Generator determines quantities needed based
on the stock situation in relation to the stock goals and generates a
suggested purchase order that can be reviewed and edited prior
to release.
Automatically create purchase orders in response to quantity shortages
on customer orders and manage these documents from within
Purchase Order Processing. |
| Landed Cost |
Track and update the total cost, including freight, insurance, and duties
associated with an inventory item. Automatically assign or modify these
costs on a purchase order as items are received. |
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Click Here for Information about Microsoft Dynamics GP Solutions - Purchase Order Processing |
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