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Microsoft Dynamics GP Solutions Microsoft Dynamics GP Solutions Microsoft Dynamics GP Solutions
Microsoft Dynamics GP Solutions

Take control of your business processes, build lasting vendor relationships, and minimize costs with Purchase Order Processing in Microsoft Dynamics GP.

Expand your business potential with smooth integration that consolidates purchasing processes and shares data with other Microsoft Dynamics GP modules, including Sales Order Processing, General Ledger, Project Accounting and Inventory Management.

Streamline business processes
Take control of your purchase process, improve accuracy, and increase employee productivity by automating routine purchasing tasks. Utilize a workflow approval process for existing purchase orders over designated purchasing limits.

Reduce operational costs
Reduce repetitive data entry and help eliminate costly mistakes by moving your requisition process online with the Requisition Management for Business Portal module.

Access mission-critical information
Get instant answers to questions and maintain complete purchasing audit control with detailed information and tracking and management capabilities. Track and analyze purchase activity with a comprehensive selection of reports.

Establish long-term contracts with vendors
Use blanket purchase orders to record and track extended purchases, giving you greater negotiating power with your vendors and simplifying contract purchase processes.

Monitor landed costs more effectively
Maintain tight tracking control over costs associated with inventory items and easily assign or modify costs on a purchase order as items are received.

Purchase Order Processing Features
Blanket Purchase Orders Set up extended-term purchasing agreements with blanket purchase orders that are based on a total currency amount or total product quantity.
Consolidated Purchasing Enter purchase orders in a single window, whether the purchasing transaction is for general procurement or project purchasing. Flexible item entry allows both general and project items in the same purchase order.
Simplified Processing Use a purchase order number to quickly locate and perform actions directly to a purchase order, such as invoicing. Data from the purchase order populates key data fields on the receipt, helping you to complete the purchasing process more efficiently.
Multiple Ship To Addresses Enter a Ship To address for each line item on a purchase order, reducing documentation for items shipped to multiple addresses.
Bin Lookups Quickly locate the best bin for received items with a lookup that
displays bin priority and maximum capacity.
Bin Override Override the default receipt bin during the receiving process to enable efficient one-step receiving processes.
Mapping Map purchase order line numbers to line items automatically to
expedite purchase orders.
Contract Numbers and
Expiration Dates
Enter contract numbers and expiration dates on purchase orders.
Alerts Establish alerts that prevent employees from issuing invalid purchase orders.
Flexible Control of Processes Control purchasing processes with cost variance tracking, easy transfer of information, receiving/invoicing against multiple purchase orders, comprehensive receipt information, posting, and 1099 reporting.
Purchase Order Processing
Workflow
Route purchase orders that exceed designated team-member
purchasing limits to one or more individuals for approval before the items are processed or shipped.
Line-Item Level Visibility

Manage purchase orders at the line-item level with automated rollup of similar items, free on-board (FOB) designation, individual line-item release-to-vendor dates, and multi-site delivery.

Set custom rules for inventory date requirements and receive automatic warnings when stock to be received falls below minimum acceptable shelf-life rules.

Purchase Order Tracking Get instant answers with complete tracking of open or historical
purchase order and receiving documents by order number, item
number, or date.
In-Transit Inventory Transfers Input a middle site into the inventory transfer process to enable Via tracking and take inventory out of limbo. Enter a purchasing in-transit inventory receipt transaction to bring the items into on-hand inventory at the final destination. Accurate inventory quantities at both the From site and To site allow more realistic promise dates, improved inventory management, and more accurate on-hand inventory balances.
Audit Control Maintain audit control with cancelled item tracking, line-item ordering and status information, document revision tracking, and customized landed cost definition.
Multicurrency Transactions Enter, track, and report multicurrency transactions in the originating or functional currency—translated using exchange rate tables—with special functionality for European Union customers.
Drop Shipment Drop ship orders directly from supplier to customer and bypass the typical inventory update process.
Reports Analyze purchase activity with Purchase Order Status, Invoice Cost Variance, and posting reports.
Requisition Management for
Business Portal
Eliminate paper-based requisitions by creating online requisitions, with automatic approval routing and e-mail notification.
Purchase Order Generator

Automate purchasing through order point or minimum/maximum
settings. Purchase Order Generator determines quantities needed based on the stock situation in relation to the stock goals and generates a suggested purchase order that can be reviewed and edited prior to release.

Automatically create purchase orders in response to quantity shortages on customer orders and manage these documents from within Purchase Order Processing.

Landed Cost Track and update the total cost, including freight, insurance, and duties associated with an inventory item. Automatically assign or modify these costs on a purchase order as items are received.
Click Here for more Information Click Here for Information about Microsoft Dynamics GP Solutions - Purchase Order Processing
 
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