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Electronic Document Delivery for
Business Portal in Microsoft Dynamics GP organizes and schedules the e-mail delivery of sales orders, invoices,
credit memos, and other sales documents to your customers in
a wide variety of file formats, including XML, HTML, Microsoft®
Office Excel®, and PDF. The powerful and flexible capabilities of
Electronic Document Delivery for Business Portal in Microsoft
Dynamics GP help you reduce administrative overhead and
increase your responsiveness to customers.
Send the right documents to the
right customers
Flexible capabilities
enable you to select which customers
will receive electronic documents, and
which type of document you want to
send them electronically—for example,
invoices, credit memos, debit memos,
finance charges, and returns.
Choose file formats that work
for you and your customers
Create documents in a wide range
of formats—including Office Excel,
XML, PDF, HTML—on a customer-by
customer basis, helping ensure smooth
communication across applications
and platforms.
Tailor documents to meet specific
needs
Quickly create documents
using a template, or design your own
with the Crystal Reports® Report
Designer. Easily add personalized notes
in the body of e-mail messages.
Improve scheduling and delivery
efficiency
Schedule document
delivery for specific times of day or
during off-peak hours. Activity logs
and error reports help you monitor
processes and ensure that customers
receive sales document e-mails
according to schedule.
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| Business Portal Features |
Flexible Electronic Document
Delivery |
Organize and schedule the e-mail delivery of sales documents to the
customers that you specify. |
| Multiple Form Selection |
Choose which documents you want to send, including sales orders,
invoices, credit memos, debit memos, finance charges, and returns. |
|
Custom or Standard Templates |
Choose a document template, or design your own documents using
Crystal Reports Report Designer (purchased separately). Crystal Reports
templates for all document types are included. |
|
Flexible Formatting |
Choose the document format you want to use—including Office Excel,
XML, PDF, HTML, and more—on a customer-by-customer basis. |
| Familiar Print Options |
Access the same print options that are available in the Receivables
Management, Invoicing, and Sales Order Processing modules in
Microsoft Dynamics GP, so the customer experience is similar whether
documents are printed in Microsoft Business Portal or Microsoft
Dynamics GP. |
Automatic Population of the E-Mail
Send To Field |
If you are using the e-mail statements feature in Microsoft
Dynamics GP, you can populate the Send To e-mail address when
sending sales documents, helping reduce the administrative time
required during the setup phase. |
| Add Personalized Notes to E-Mail
Messages |
Customize e-mail notifications by inserting personalized messages and/
or objects such as customer name, customer contact, document amount,
document sum amount, document count, or document number. |
| Customized Delivery Schedules |
Schedule e-mail deliveries to occur at specific times of the day or
during off-peak hours. |
| Customized Company Setup |
Customize the system to allow only specific types of documents to be
distributed, and enable templates and notification IDs to be attached to
the document types. You can override this option at the customer level. |
| Customized Customer Setup |
Customize settings for each customer, including: the type of document
a customer can receive, the type of formatting to use, the document
template and notification ID, e-mail size limitations, and more. |
| Document Tracking |
Track the number of documents sent electronically to a customer. |
| Activity Logs and Error Reporting |
Review activity logs and error reports to monitor processes and ensure
that customers are receiving their sales document e-mail notifications.
Document errors are flagged and can be viewed and corrected. Activity
logs enable you to quickly resend documents when necessary. |
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Click Here for Information about Microsoft Dynamics GP Solutions - Business Portal |
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